---
title: "Procedure (2)"
canonical: "https://support.mercell.com/space/MTBEE/196819262901/Procedure%20(2)"
format: markdown
---
[Sourcing] 

> 📝 This article only applies to **Sourcing**

On the Procedure tab, the procurement procedure to be used must be selected. Fields marked with an asterisk (*) are mandatory.

 

<u>Procedure</u>*

**Open procedure**

- The procurement procedure, in which the request is published to the Supplier Portal. All interested suppliers can submit a response to the published request through an open procedure.


**Restricted procedure**

- A restricted procedure is a procurement procedure in which the request is published to only selected suppliers via email or supplier manager. Only these tenderers can submit responses.
- This request is not published publicly in the Supplier Portal as in the open procedure.

 

**Hide the procurement procedure in the request shown to bidders**

- If you do not want to disclose the procurement procedure to bidders, you should select this option.

 

![Procedure A.png](media://f7bcdc92-cb0c-4e14-a79f-38542147fa01)

 

** Procurement object divided into lots***

- Select whether the procurement object is divided into parts
  - If you select yes, sub-areas are formed in the criteria of the procurement object, for which it is possible to choose a supplier for each sub-area. The method for calculating price points can be defined by these sub-areas.
- If you choose no, the purchase will be treated as a total purchase. Groups can be created in the sourcing items and criteria section, but supplier selections are made jointly for the entire procurement.


**Partial responses within lots***

- Select whether partial responses are allowed within lots
  - If partial responses are allowed, tenderers can choose whichever items they want to be tendered
  - If partial responses are not allowed, tenderers are required to tender all items


**Alternative responses accepted * **

- This function can be used to allow bidders to make alternative answers that ar not directly requested in the request. The default is "No".


**Response opening document in use * **

*Functionality to be ordered separately*

- If “Yes” is selected, an opening document must be created, after the expiry of the deadline, before you can look at the answers.
- The selection does not prevent the responses from being viewed while the competitive tendering is valid.


**Response details can only be viewed after the deadline for submitting the answers ***

- If the"Yes" is selected, the information of the answers can only be viewed after the deadline.
  - Sending a clarification request, opening a comparison table or rejecting answers/proposals/tenders in the middle of the request is also not possible.
- If "No" is selected, it is possible to view the answers at any time.
  - It is also possible to send a clarification request, open a comparison table or reject answers/proposals/tenders.
  - It is not possible to view the prices before the deadline.


**Using the double envelope procedure***

- In the double envelope procedure, the comparison factors are evaluated in two steps.
  - In the first stage, the comparison table opens in such a way that all price information requested for the procurement object is hidden. ("Hidden" text)
  - In the second stage, the price factors are included in the evaluation.
  - *NOTE! After this evaluation, it is no longer possible to return to the quality comparison.*

 

![Procedure B.png](media://948333ec-897e-4eeb-8685-615f85d7bfbf)

 

**Deadline for the receipt of responses***

- The date and time must be entered in the field. It will then only be possible for suppliers to leave answers until the deadline entered.
  - The date and time can be retrieved via the calendar icon or the information can be entered directly into the field in the format dd.mm.yyyy hh:mm
- Additional information
  - Additional information related to submitting answers or participation applications can be entered in the field.

*Note: If you want to save this as a pre-saved text, check the box marked ‘Save’ and enter a name for the text. Once you click save on the overall tab, this text will be saved a pre-saved text for future use. *


![Procedure D.png](media://dbde1356-24a2-401b-9969-70e2f1f7e709)


 **Minimum period of time for which the tenderer must keep their response valid **

- The section can specify how long the bidder must keep his answer valid.
  - The date and time can be retrieved via the calendar icon or the information can be entered directly into the field in the format dd.mm.yyyy hh:mm
  - Time can also be defined in months. In this case, the number of months is entered as numbers in the field reserved for it
  - *Note: It is important that the time zone stated be taken into account when setting a time period*


![Procedure E.png](media://3117316a-cc36-4efb-89c9-5caafc690b4e)